ABDC Video of the Month

DATES

October 15, 2017: Teacher Applications due

Dec 15: 2017:  Ticket Sales open

Dec 15: 2017:  Performer Applications open

Dec 15: 2017: Volunteer Applications open

Mar 1, 2018: Gala Performer Applications due

April 1, 2018: Travel Grant due.

May 15, 2018: Program ads due.

May 15, 2018: Volunteer Applications due.

June 1, 2018 or until spaces are sold out: Vendor Application.

June 1, 2018 or until spaces are filled: ABDC Showcase Application.

June 1, 2018: On-line stage form and music due.

June 20, 2018: On-line registration for workshops ends. Tickets available at the ABDC Front desk for open workshops and galas during convention hours.

TEACHER POLICIES

Winter Star by Joe Spitler

Please read the following Teaching Policies before submitting the ABDC Teacher Application.

DEADLINES:

  • We will take Teacher Application forms until October 15, 2017.
  • We will review applications and reply to applicants by November 15, 2017.
  • Once all the Teacher Applications are received, we will review the topics and design the best exciting schedule for the ABDC.
  • Invited teachers will need to confirm attendance and submit requested information (listed below) by November 25, 2017.

TEACHING LENGTHS:

  • Dance, Lectures, and Demonstrations Workshops: 2 hours.

PERFORMANCE:

  • Required performance of 6-10 minutes in an evening show. Additional performing responsibilities are negotiated with individual contracts.

DANCE, MUSIC, AND LECTURE WORKSHOP COMPENSATION:

  1. Workshops: SPONSOR to compensate ARTIST $150.00 USD flat rate plus an additional $10.50 per paid registrant starting at the 15th student registered per workshop/lecture. Teacher, Musicians, and Vendor comps do not count towards class total. Max paying attendance, due to room occupation limits is 25 per dance workshop. Bonus of $50.00 USD if workshop is sold out (25 paid registrants for dance workshops) by last day of on-line registration. Max payout per dance workshop is $305.00 USD.
  2. Lectures: SPONSOR to compensate ARTIST $150.00 USD flat rate. Teacher, Musicians, and Vendor comps do not count towards class total. Max paying attendance, due to room occupation limits is 12 per lecture workshop. Bonus of $50.00 USD if workshop is sold out (12 paid registrants for lecture workshops) by last day of on-line registration. Max payout per lecture workshop is s $200.00 USD.

  3. SPONSOR provides ARTIST an opportunity to volunteer as a Room Moderator for other workshops and attend said workshop for free.
  4. ARTIST is free to attend any shows or workshops that are not sold out. ARTIST will need to check-in with the ABDC Front Desk for workshop availability. SPONSOR will do best to accommodate ARTIST request when possible.
  5. The ABDC t-shirt.
  6. Discount on an ad in the ABDC event program.
  7. Hard copy of the ABDC program.
  8. Downloadable video file of personal performances.
  9. SPONSOR will provide space during vending hours for ARTIST to display personal videos, T Shirts, DVDs, music used in workshop for sale, and promotional materials. Should ARTIST desire to bring other merchandise for sale, ARTIST will gain written consent from SPONSOR prior to workshop. SPONSOR will obtain a competent person to help ARTIST’s to sell merchandise at ARTIST table. SPONSOR is not responsible loss or damage of merchandise, theft, or any other normal vending risks. ARTIST is responsible for obtaining a Texas Sales Tax Permit.

CONVENTION TEACHERS WILL PROVIDE:

(additional responsibilities are negotiated with individual contracts)

  1. One workshop.
  2. One 6-10 minute performance in an evening show.
  3. Props and music for performance and instruction.
  4. Handouts (if applicable).
  5. Transportation, accommodations, and meals to, from, and during the ABDC.
  6. Cross promotion of the ABDC on your website, newsletter, and social networking sites.
  7. Distribution of the ABDC postcards.

DEADLINE: Nov. 30, 2017

  1. Sign and return contract (Email or Snail Mail).
  2. Send individual bio with website address (100 words max).
  3. Send photos that include a head shot and several full-body poses. Photos need to be 300 DPI. You may give credit to the photographer, but please send it as text information and not already embedded in the picture.
  4. Send title, description, and skill level of workshop(s) (75 words max).
  5. Link to your best video or example of workshop topic.
  6. Request the number of postcards you would like to receive.

DEADLINE: April 1, 2018:

  1. Submit Travel Grant application.

DEADLINE: May 15, 2018:

  1. Purchase and submit ad for the ABDC event program (if applicable).

DEADLINE: June 1, 2018

  1. Fill out On-Line Stage Form.
  2. Submit performance music via Dropbox: We will send a link.
  3. Send T-shirt size.
  4. Send Texas Sales Tax Permit Number.

THE ABDC WILL PROVIDE:

  1. Teacher and Performer Contract.
  2. Information Letter.
  3. Check List of all required materials and deadlines.
  4. Instructor Packet with schedules and locations.
  5. Sound equipment for CD, iPod, or computer needed during workshops, lectures, and performances. Will work to accommodate special technology requirements.
  6. Studio and Lecture Space (including sound system and AC/Heat).
  7. Performance Space and Stage (including dressing rooms, lighting, and sound system).
  8. Support staff (including Sound Engineer, Stage Manager, and Stage Crew).
  9. Water during workshop and performance.
  10. Promote on the ABDC website, newsletter, and social networking sites, and as part of event marketing campaigns, social media blasts and print media distributions.
  11. SPONSOR will notify ARTIST or ARTIST’s Representative and receive written authorization prior to creating or selling t-shirts, hats, bags, cups or any such merchandise bearing the artist’s image or providing said merchandise as an enrollment or attendance bonus or incentive.
  12. Provide space for ARTIST to teach private lessons to event participants, booked in advance by ARTIST, with a $10.00 USD per 50 minute fee payable to SPONSOR.

Cancellation:

  • Only an act of God, death, or a catastrophic medical emergency can cause either the SPONSOR or ARTIST to cancel without any monetary obligation to each other within three months of the date of the event.
  • The SPONSOR reserves the right to cancel or reschedule any workshops, teachers, class topics, and shows. The SPONSOR will notify ARTIST immediately if any changes are required.
  • ARTIST’s workshop needs a minimum of 5 paid registrants by the end of on-line registration. The SPONSOR will cancel workshop the following day after on-line registration ends if minimum is not met.
  • The ABDC does not refund travel, lodging, or meal expenses in the event of a workshop cancellation.

LIABILITY:

Everyone will be required to sign a hard copy of the ABDC liability waiver at the convention.

I realize that participation in workshops, rehearsals, performances, and other activities could involve some possible personal injury. Despite precautions, accidents, injuries, permanent disabilities, and death may occur. I agree to assume all risks, whether caused by negligence or otherwise, related to the use of any and all spaces used by the Releasees (including the ABDC’s owners, teachers, dancers, employees, representatives, agents, staff, volunteers, and facilities and their heirs, executors and administrators) and Holiday Inn and its parent company, InterContinental Hotels Group PLC during the Austin Belly Dance Convention, June 21 2018 through June 25, 2018.

I agree to release and hold harmless the Releasees from any cause of action, claims, or demands now and in the future. I will not hold the Releasees liable for any personal injury, any personal property damage, or any losses which may occur on the premises before, during, or after attendance, transportation of equipment related to the activities, and traveling to and from the ABDC location. It is my responsibility to inspect performance and instruction area and report any cause for concern to the Releasees. Furthermore, I agree to obey the production and facility rules and take full responsibility for my behavior in addition to any damage I may cause to the facilities utilized by the Releasees.

I, for due consideration, hereby grant permission to the Releasees photograph and videotape my workshops and performances from the ABDC at the Holiday Inn - Midtown, 6000 Middle Fiskville Road, Austin, TX 78752, June 21 2018 through June 25, 2018 for documentation and promotional purposes. I hereby grant to the Releasees the use my photograph and photographic likeness, and, or reproduction thereof, in whatever capacity as they see fit, including, but not limited to illustrations, advertisements, and videos for documentation and promotional purposes. I reserve the right to use video of this performance for personal promotional purposes if desired. Should the video be used for anything other than private use by the Releasees or any party, I require immediate notification and first right of refusal. The Releasees agrees to responsibly notify participants and police event for unauthorized videotaping and/or use of video distributed for sale. 

By filling out the ABDC Teacher Application, I do hereby affirm and acknowledge the Teacher policy. I have read this liability and fully understand its terms and agree to it freely and voluntarily without any inducement.

Nondiscriminatory Policy

The Austin Belly Dance Convention complies with the Civil Rights Act of 1964, the Age Discrimination in Employment Act, the Americans with Disabilities Act, and all other applicable federal, state and local employment laws, and does not unlawfully discriminate because of age, disability, national origin, race, religion, sex, or sexual orientation in any term, condition, privilege, employment, program, or service.